Administrative Assistant
River Road African American Museum River Road African American Museum Donaldsonville, LA Donaldsonville, LA Part-time Part-time $28,000 - $30,400 a year $28,000 - $30,400 a year 6 days ago 6 days ago 6 days ago River Road African American Museum is a non-profit organization whose mission is to educate the public about the history and culture of African Americans in the rural communities of south Louisiana through the collection, preservation, and interpretation of art, artifacts, and historic buildings.
We are looking for an Administrative Assistant to work closely with senior staff, the public , and museum support groups in daily operations of the organization.
The position is a Part-Time 35 hour a week position.
With a salary that commensurate with experience and skill set.
Administrative Assistant Job Description The Administrative Assistant will assist the Executive Director with editing, filing, organizing, record keeping and the overall day to day operations of the museum.
Responsibilities include scheduling tours and excellent written and verbal communication, assisting the Executive Director and other staff with proper receipt and processing of mail, electronic mail, telephone calls, and incoming and outgoing communications.
The Administrative Assistant will work with the ED to manage accounts receivable and ensure that all invoices are valid, accurate and paid in a timely manner.
This role will work closely with the other staff to oversee, train and orient volunteers, work special events and update databases.
You will be responsible for maintaining the inventory in the Gift Shop and all purchases.
You will assume a vital role in assisting the Executive Director of the museum with public relations, marketing, and advertising campaigns for the museum, i.
e.
newsletter, website currency, media campaigns, special event invitation flyers and other promotional and marketing materials, etc.
Attention to detail and ability to work independently important.
As our organization grows, the duties may change and this role may see a reduction or transference of these duties.
Administrative Assistant Job Duties:
Answer and direct phone calls Check voicemails and follow up Organize and schedule appointments Plan meetings and take detailed minutes Order and oversee any catering for meetings and events Receive, vet and process all incoming mail Write and distribute email, correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures in conjunction with Executive Director Order office supplies and research new deals and suppliers Maintain contact lists Book travel arrangements Submit and reconcile expense reports with receipts and invoices Provide general support to visitors Act as the point of contact for internal and external clients Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Manage gift shop inventory Manage gift shop online and on site Maintain calendar Transfer tours to Visitor Services and reconcile calendars Other duties as required which fall in he realm of Administrative duties Requirements and Skills Knowledge of office management systems and procedures Working knowledge of office equipment Proficiency in MS Office (Word, Excel and PowerPoint), Outlook, Adobe, Proficient in Google Suite (Gmail, Drive, Docs, Sheets, Jotforms) Knowledge of Constant Contacts, Mailchimp and CRMs Excellent time management skills and the ability to prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task High School diploma; some college preferred Job Type:
Part-time Pay:
$28,000.
00 - $30,400.
00 per year Expected hours:
28 - 31 per week
Benefits:
Employee assistance program Employee discount Flexible schedule Schedule:
Day shift Ability to Commute:
Donaldsonville, LA 70346 (Required) Ability to Relocate:
Donaldsonville, LA 70346:
Relocate before starting work (Required) Work Location:
In person The Administrative Assistant will assist the Executive Director with editing, filing, organizing, record keeping and the overall day to day operations of the museum.
Responsibilities include scheduling tours and excellent written and verbal communication, assisting the Executive Director and other staff with proper receipt and processing of mail, electronic mail, telephone calls, and incoming and outgoing communications.
The Administrative Assistant will work with the ED to manage accounts receivable and ensure that all invoices are valid, accurate and paid in a timely manner.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
We are looking for an Administrative Assistant to work closely with senior staff, the public , and museum support groups in daily operations of the organization.
The position is a Part-Time 35 hour a week position.
With a salary that commensurate with experience and skill set.
Administrative Assistant Job Description The Administrative Assistant will assist the Executive Director with editing, filing, organizing, record keeping and the overall day to day operations of the museum.
Responsibilities include scheduling tours and excellent written and verbal communication, assisting the Executive Director and other staff with proper receipt and processing of mail, electronic mail, telephone calls, and incoming and outgoing communications.
The Administrative Assistant will work with the ED to manage accounts receivable and ensure that all invoices are valid, accurate and paid in a timely manner.
This role will work closely with the other staff to oversee, train and orient volunteers, work special events and update databases.
You will be responsible for maintaining the inventory in the Gift Shop and all purchases.
You will assume a vital role in assisting the Executive Director of the museum with public relations, marketing, and advertising campaigns for the museum, i.
e.
newsletter, website currency, media campaigns, special event invitation flyers and other promotional and marketing materials, etc.
Attention to detail and ability to work independently important.
As our organization grows, the duties may change and this role may see a reduction or transference of these duties.
Administrative Assistant Job Duties:
Answer and direct phone calls Check voicemails and follow up Organize and schedule appointments Plan meetings and take detailed minutes Order and oversee any catering for meetings and events Receive, vet and process all incoming mail Write and distribute email, correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures in conjunction with Executive Director Order office supplies and research new deals and suppliers Maintain contact lists Book travel arrangements Submit and reconcile expense reports with receipts and invoices Provide general support to visitors Act as the point of contact for internal and external clients Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Manage gift shop inventory Manage gift shop online and on site Maintain calendar Transfer tours to Visitor Services and reconcile calendars Other duties as required which fall in he realm of Administrative duties Requirements and Skills Knowledge of office management systems and procedures Working knowledge of office equipment Proficiency in MS Office (Word, Excel and PowerPoint), Outlook, Adobe, Proficient in Google Suite (Gmail, Drive, Docs, Sheets, Jotforms) Knowledge of Constant Contacts, Mailchimp and CRMs Excellent time management skills and the ability to prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task High School diploma; some college preferred Job Type:
Part-time Pay:
$28,000.
00 - $30,400.
00 per year Expected hours:
28 - 31 per week
Benefits:
Employee assistance program Employee discount Flexible schedule Schedule:
Day shift Ability to Commute:
Donaldsonville, LA 70346 (Required) Ability to Relocate:
Donaldsonville, LA 70346:
Relocate before starting work (Required) Work Location:
In person The Administrative Assistant will assist the Executive Director with editing, filing, organizing, record keeping and the overall day to day operations of the museum.
Responsibilities include scheduling tours and excellent written and verbal communication, assisting the Executive Director and other staff with proper receipt and processing of mail, electronic mail, telephone calls, and incoming and outgoing communications.
The Administrative Assistant will work with the ED to manage accounts receivable and ensure that all invoices are valid, accurate and paid in a timely manner.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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